Case Studies

AI Systems Built for Real Businesses

Practical systems for Albuquerque-area and New Mexico businesses — built to take manual work and guesswork out of daily operations.

Confidential New Mexico Restaurant

Restaurant Operations

Agent-first operating system

The Challenge

Day-to-day restaurant decisions lived across paper, pen, spreadsheets, and disconnected tools. Point-of-sale data was difficult to turn into timely decisions about labor, menu performance, inventory, loyalty, and guest outreach.

Our Solution

We built a custom business operating system that connects the restaurant's POS data to a real-time operations workspace. The system gives the team one place to work from, while AI agents surface recommendations for inventory, menus, and guest engagement. Menu updates can also flow from the system to the live website and print-ready in-person menus.

Key Outcomes

✓Connected POS sales and financial data into a real-time operations system
✓Made labor planning and menu-item performance easier to review
✓Enabled AI-assisted recommendations for inventory patterns, menu changes, and seasonal promotions
✓Published approved menu updates to the website and printable menus from one workflow
✓Built a loyalty program and customer outreach based on ordering patterns

Business Operating SystemPOS IntegrationAI AutomationCustom App Development

Confidential client project

Confidential New Mexico Electrician

Electrical Contracting Operations

Lead-to-payment operating system

The Challenge

The business was operating primarily from inbound phone calls and disconnected manual processes. Leads, scheduling, job details, quotes, invoices, and follow-up all needed a reliable place to move from first contact through payment.

Our Solution

We built a connected operating system for the full quote-to-sale pipeline. It brings lead management, calendar and job management, quoting, invoicing, and customer follow-up into a single workflow so the team can see what is happening at every stage of a job.

Key Outcomes

✓Captured and organized incoming leads from the first customer call
✓Created one connected workflow for scheduling, job management, and customer details
✓Supported the full quote-to-sale process instead of separate manual handoffs
✓Connected invoicing to the operating workflow for clearer follow-through
✓Gave the team a system to manage operations beyond phone calls and paper notes

Business Operating SystemLead ManagementJob ManagementAutomation

Confidential client project

Energy180

Professional Services & Assessments

50%+ of revenue from the platform

The Challenge

After more than 30 years in business, the firm had spent years trying to package its proprietary client process into software it could sell. The work itself ran on pencil and paper, and a custom platform never seemed within reach.

Our Solution

We built a custom AI-first platform that turns their client process into a guided, automated system. Instead of repetitive manual administration, the team spends its time on outreach and serving new clients — and the platform itself became something they sell.

Key Outcomes

✓Over half of company revenue now comes from the platform
✓Turned a 30-year paper-based process into a digital product
✓Automated formerly manual workflows inside a custom application
✓Saved hundreds of hours each month

“We've been in business for over 30 years and spent years trying to bundle our proprietary work into a SaaS for passive income. Now over half our business comes from the platform that was built for us.”
— Jerry, Founder

Custom App DevelopmentAI IntegrationProcess Automation

See it live at energy180.app

RevealCast

Consumer SaaS

Idea to live product

The Challenge

The founder wanted an interactive gender-reveal party that could work for people in the room and family watching from anywhere. They had the idea, but no product — and it needed to work the first time, on a stranger's phone, in a room nobody could troubleshoot.

Our Solution

We built RevealCast end to end: guests open one link to upload videos, guess pink or blue from their phones, and vote on baby names while a shared TV runs a live board and themed reveal on cue. We also delivered the marketing site and SEO/GEO foundation needed to make the product discoverable.

Key Outcomes

✓Live at revealcast.com, one price per event — no subscription
✓Video uploads, interactive guessing, and name voting from guests' phones
✓Real-time guessing and name voting across every guest's phone
✓Shared TV board with themed, narrated reveal moments
✓Brand identity, SEO/GEO-ready marketing site, and product shipped together

“They took a rough idea and shipped it as a real product. Guests guess from their phones, the TV runs the live board, and the reveal lands on cue — it works the first time, in a room full of family, with no one to troubleshoot it.”
— Founder, RevealCast

Custom App DevelopmentBrand FoundationAI Integration

See it live at revealcast.com

Premier Paint

Paint & Coatings Distribution

80% waste reduction

The Challenge

Premier Paint had been in business for 30+ years but relied on manual inventory tracking, leading to frequent overstock, waste, and warehouse inefficiencies.

Our Solution

We built a custom inventory management system with real-time warehouse mapping, automated reorder points, and delivery tracking — giving their team complete visibility and control.

Key Outcomes

✓80% reduction in waste budget
✓20% less inventory carried while maintaining service levels
✓Real-time warehouse utilization mapping
✓Automated inventory alerts and reorder triggers

“Our new inventory system has allowed us to better locate our inventory in the warehouse causing an 80% reduction in our waste budget, keep 20% less inventory on hand while still servicing customers at a high level.”
— John, Owner

Custom App DevelopmentProcess Automation